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The League Committee shall consist of a President, Chairman, Secretary, Match Secretary and Treasurer and up to five members. All shall be elected at the Annual General Meeting.
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The League Committee shall be responsible for the general control of the league and the application of the Rules.
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The league‘s financial year shall run from November 1st to October 31st each year.
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There shall be an Annual General Meeting to be held in October or November. Each Club shall nominate a Representative, who shall act for his Club until the next Annual General Meeting. All communications will be sent to the Club Secretary/Manager and to the Club Representative.
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Notices convening an Annual General Meeting or a Special Meeting of Representatives shall be sent to the Club Secretary/Manager and to the Club Representative advising them of the meeting.
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A Special Meeting of Representatives may be called on the written application to the League Secretary of four Representatives. The written application must be on the Club‘s official notepaper and specify the reason for the meeting. It should also identify the other Representatives supporting the Special Meeting. The League Committee may also call such a meeting. The only matters to be considered at such a meeting will be those given in the notice of the meeting to member Clubs.
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Any proposal for a change in the Rules shall be considered by the Annual General Meeting or a Special Meeting and shall be adopted if approved by a simple majority of the Club Representatives present at the meeting.
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Each member of the League Committee and each Club Representative shall be entitled to one vote. In the case of a member of the League Committee also being the Club Representative, he shall relinquish his right to vote as a member of the League Committee.
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Any proposal for a change in the Rules shall be notified in writing to the League Secretary not later than September 30 th each year and such a proposal shall be included in the notice of the ensuing Annual General Meeting. In the case of a Special Meeting called to consider a change in the Rules, this meeting shall be called within 60 days of notice being received by the League Secretary.
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The League Committee shall give at least 14 days‘ notice of any Annual General Meeting or Special Meeting and shall provide an Agenda of those items to be considered. The League Secretary shall keep records of any such meetings as are necessary.
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Any proposal for a change in the Rules must be sent to the League Secretary on the official notepaper of the member club and be supported by that club. The proposal must be supported by at least one other member club or by the League Committee. Any change to the Rules rejected at an Annual General Meeting or Special Meeting may not be considered again for a period of 3 calendar years.
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Each club shall be responsible for compiling their own fixtures with dates & times on the League app and entering the results of home matches. League Tables will be updated automatically once the League app has received an approved result.
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For the Hi Lo Foursomes and the League Finals events, each Club is responsible for entering the competition on the League app. Once a club has confirmed its entry, it is the responsibility of the Club Rep to populate the League app with all team details (Forename, Surname, CDH No.) prior to the closing date.
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The rules for the Hi Lo Foursomes and the League Finals events can be found on the Provisional Start Sheet page for the appropriate competition on the League app.
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The Treasurer shall collect League subscriptions and pay all accounts and the League Committee shall consult the Treasurer before authorising any expenditure. At the Annual General Meeting, the Treasurer shall present to the members for their approval, an audited Income and Expenditure report for the previous year‘s transactions.
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The League Committee have the authority to accept or reject an application from a Club to join the League.
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Any matters not covered by these Rules shall be decided by the League Committee, or if it arises at an Annual General Meeting or Special Meeting, by a simple majority of those present at that meeting.
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